Marwood Community Hall AUGUST 2014
The Community Hall AGM was held on July 17th. Lorna Jones was elected as a charity trustee, joining Alan Cruden and myself. Lorna works at North Devon Council as the Grants and Community Development Co-ordinator and has been a member of the Hall Project Team over the past year. The Representative Trustees are Nicky Cruden-Shepherd ( Marwood School Association), Margaret Greenslade (Marwood Church), Cllr Richard May (Marwood Parish Council), Liz Quick (Marwood Toddlers) and Sam Willis (Marwood Pre-school). Also Christine Briggs-Wilson, from Prixford, has joined our Project Team.
All legal documents for the new hall were signed with Devon County Council on Friday 25th July and the contractors moved on site the following Monday. It was very touch and go but we made it in time to make full use of the school holidays when the site will be empty.
The new car park extension has been dug out and given a loose stone surface and the contractors will be using this area as their compound during the construction. By the time you read this note the old hall will have gone and foundations will be being dug. The project duration has remained at 25 working weeks, but with a two week Christmas shut down and allowing for some delays due to bad weather, the hall will be completed during February next year.
We now need to start thinking about how the community wants to use the new hall. Action is already being taken to try and set up a Marwood Scout Group. Are there any badminton players in Marwood who would like to start up a group? Is there interest in having local fitness, pilates or other classes? Please contact one of the trustees if you are part of an existing club / organisation and would like to use the new hall or wish to set up a new club / group in Marwood..
Secretary, Marwood Community Hall.
The main contractor has now been appointed, Contratec Developments Ltd, a firm based in Roundswell, who will both manage the on-site building activity and also carry out preliminary work. They were chosen from a tendering process involving a total of six companies. The next stage is to tender for the main items of the actual build.
Recently we have been making good progress with Devon County Council on drafting the various legal agreements. We are pushing hard for everything to be in place to enable site work to start at the end of July, the beginning of the school holidays.
As announced last month, the next Community Hall Charity AGM is on Thursday 17th July at 7:30pm in Marwood Church Hall. Members of the project team will be there from 7:00pm to discuss any aspect of the Hall project.
Please do consider putting your name forward to be an elected trustee or, if you belong to a local group who plan to use the hall, why not get involved now as a trustee.
Please send me an email if you would like to find out more.
Pete Silveston, Secretary, Marwood Community Hall.
Marwood Community Hall Update May 2014 - GOOD NEWS!
Over the past 4 weeks we have received full planning approval for the community hall, submitted grant applications for additional funds required for aspects of the project other than construction of the actual building and gone out to tender for the main contractor. We anticipate being able to select our chosen contractor prior to the end of May. In addition we have started to discuss, with Devon County Council, the main terms in the Lease and User Agreements.
We will be holding our next charity AGM on Thursday 17th July at 7:30pm in Marwood Church Hall. Members of the current Management Committee will be there from 7:00pm to discuss any aspect of the Hall project prior to the meeting starting.
The Constitution requires a Management Committee, consisting of trustees, to administer the charity. Up to three, but no less than two are trustees elected at the AGM for a one year term. Other trustees are appointed from local organisations or may be appointed by the newly constituted Management Committee. Only residents of Marwood may vote for elected trustees.
The current Management Committee are required to stand down at the AGM and put their names forward for re-election if they wish to stand again or must be re-appointed by their organisations if they wish to continue to be a representative trustee.
The next 12 months promise to be an exciting and interesting time for trustees so please do consider if you would like to be a part of this and serve on the Management Committee either via an election or as a representative of a local organisation. The Charity constitution requires that formal appointment by an organisation should not be more than one month before the AGM. For elected trustees, if there are more than three names put forward, then an election will take place at the AGM.
Currently there are only two elected trustees, myself and Alun Cruden and both have expressed a willingness to be serve for a further 12 months,
It would be appreciated if anyone interested in putting their name forward as an elected or representative trustee send an email to myself at least one week prior to the AGM ( firstname.lastname@example.org )
Finally, although we still have issues to resolve which could prevent the Hall being built we want to continue to plan on the assumption that we will prevail. Therefore we want to start thinking about how the hall will be run and would like to hear from anyone who wishes to get involved from the very beginning in the administrative side. We are especially hoping to find someone interested in setting up and running the bookings process and doing general secretarial work. Please email me if you would like to find out more.
Pete Silveston, Secretary, Marwood Community Hall Charity.
Marwood Community Hall Project Update April 2014
It seems a long time ago now, but on February 28th we received a £14,000 grant offer from the Community Council for Devon. This took the charity’s funds to just over £200,000 and will enable us to access the full £200,000 offered as matching funds by Fullabrook CIC. Unless there are major unforeseen cost increases as we go into the detailed design phase and tendering process, we should now have sufficient funds to build the hall itself, as shown in the latest planning application drawings. However, the current funds are insufficient to pay for all the features we wish to include and some aspects of the project will be delayed into 2015 whilst we seek further funding. These items include installing a proper sprung wooden sports floor and external landscaping and planting.
We do not want to delay the total project until we have funding for all aspects since we are concerned that building costs will inflate as the economic climate improves and we will be forever chasing a moving cost target.
The fund raising auction was very enjoyable and a great success financially, raising over £1350. 7 items out of over 70 did not get sold and we now will run a sealed bid auction. Full details of the 7 items are listed below. Could sealed bids please be either handed in to the school office, emailed to email@example.com or given to any memberof the Marwood Community Hall Committee. The bids will be opened at midday on Monday 19th May. Please do participate in this auction to add to the funds for “your” hall.
Over the next 4 weeks we will be submitting further grant applications, progressing the planning application and detailed design and tendering for the main contractor to be used for the construction project – a very busy few weeks.
Finally for the diary, we are planning to hold our AGM on Thursday 17th July at 7:30pm in Marwood Church Hall; further details nearer the time.
Secretary, Marwood Community Hall Charity.
Auction Donations remaining now on offer by sealed bids1. Sheppy’s Cider farm – museum, orchards and cider tasting. Free entrance for upto 4 persons. Location: Three Bridges, Bradford on Tone, Taunton, Somerset TA4 1ER
2. The Garden House – free entrance for 2 adults. Location: The Garden House, Buckland Monachorum, Yelerton, Devon. PL20 7LQ
3. The Tank Museum – Free entrance for up to 2 adults and 2 children valid to 31.03.15 Location: Bovington, Dorset. BH20 6JG
4. Theatre Royal Plymouth – 2 free tickets to one show from a choice of 6. ( See how they run, Dreamboats and Petticoats, Lord of the Flies, Under Milk Wood, Happy Days or Pygmalion. Dates: April to June valid Mon-Thurs only.
5. Devon Railway Centre – free family ticket. Location: Bickleigh,Tiverton. EX16 8RG
6. Keypitts Stables ‘N’ Quads – 1 free “Skills Quad Ride” valid until 12.03.15 Location: Oxenpark Lane, Ilfracombe EX34 9RW
7. Crow Point Watercolour Picture by local artist Phil Rycroft of South Molton. The picture is mounted and framed in a
dark silver modern frame – full size is 13 inches x 9.25 inches (actual watercolour size approx. 7 inches x 5 inches). To be put up for viewing outside the school office after Easter.
Sealed bids will be opened at midday on Monday 19th May. Please either leave your bids at the school office or email firstname.lastname@example.org , give to Liz Quick or any other member of the Marwood Community Hall Committee.
Marwood Community Hall Project Update March 2014
Dear Marwood Occupant / Friends of Marwood Community and School,
Over recent months you may have seen updates about the Marwood Community Hall project in Marwood Matters. After a long gestation period we are very excited to now have the finances in place, and the necessary Department of Education Consents, to enable us to enter the final phase of the project.
I am therefore writing to inform you that we have submitted our Planning Application to Devon District Council Planning Office. As you may be aware, the hall will be used jointly by Marwood School and by the local community. The Hall will be of sufficient size to accommodate a badminton court and there will be new kitchen facilities and storage space plus an extension to the existing car park for Community use.
During term time the school will use the facility in the mornings and through the lunch period, providing the children with greatly improved facilities for indoor exercise and performances.
The Community will have use of the hall outside of the above school times, subject to the usual limitations. It is still early days in trying to determine detailed Community usage patterns for the hall, and we would welcome expressions of interest or ideas so we can start to formulate plans.
To give you an opportunity to see the plans and to ask questions we will be holding an open evening between 18:00 and 19:30, on Tuesday April 1st in the old hall at Marwood School. Please do come along to meet the Marwood Community Hall Project Team and discuss any ideas you may have for use of the hall or any matters of concern or queries you may have.
Secretary Marwood Community Hall Management Committee and Chair of Governors, Marwood School
Marwood Community Hall Project Update February 2014
Progress continues to be made towards building the Community Hall in Marwood. The consent required for the car park extension on the school playing field, has now been received from the Department for Education. Also we have received an “in principle” Letter of Support from Devon County Council (DCC). Although it contains some conditions, none were new and all should be capable of being addressed.
We now have an outline drawing for the hall, which has been posted on the Marwood Matters website on the UPDATES. Our quantity surveyor has prepared an initial Project Development Programme, which is a best case scenario for us all to aim for. If there are no delays it has work on the school site starting just before the summer holidays and finishing by the end of 2014. Our biggest timeline risk is delays in finalising various agreements with Devon County Council
Costs remain a key factor in the Marwood Community Hall Project. There is still much to be done in this area following on from the initial designs for the hall. However, the preliminary costings are in line with the funds projected to be available but we have no significant funds to meet unforeseen eventualities. We have submitted a DCC Community Grant application for £20,000 which, if successful, would be a major boost to our finances and, in addition, we are planning a fund raising “Auction” evening on Saturday 29th March at 7:30pm at West Down Village Hall. Please come along to support the Marwood Community Hall project. If you require further information, are able to help on the night or wish to offer anything for the auction please contact Liz Quick using her email address email@example.com
Although very early days, we want to start thinking about how the community will use the hall. We would therefore be very interested in hearing from prospective users of the facility. All enquiries should be sent to Nicky Cruden-Shepherd using her email address firstname.lastname@example.org
I look forward to seeing many of you on 29th March.
Secretary, Marwood Community Hall Charity
GOOD NEWS FROM THE MARWOOD COMMUNITY HALL CHARITY - Nov 13 2013
I am pleased to report that Devon County Council (DCC) have now received the consent from the Department of Education, referred to in my September article, to lease a part of the Marwood School site for the building of the proposed joint use community-school hall, However, DCC have now informed us that a further application is required to lease a part of the playing field for the car park extension, under legislation designed to protect school playing fields being developed. Since we would be leasing a relatively insignificant piece of land which does not form part of the actual “level” playing field area this further application should not be a major hurdle. Fortunately the project is not being delayed as we continue to progress the re-design of the hall to meet the current available funding. We have appointed our project architect and hope to have a quantity surveyor appointed by the end of November.