We're here as Parish Councillors to help support the community and keep people connected in Marwood, Devon. We usually meet on the first Thursday of the month, except August when there is no meeting. All the contact details of the Parish Councillors are listed below and on the notice boards. You can also use the CONTACT US THROUGH THIS WEBSITE IF YOU NEED OR CAN OFFER HELP.
ICY ROADS IN MARWOOD - A reminder that Cllr David Chugg has a supply of SALT if needed - see contact details below
The Annual General Meeting and first new Parish Council Meeting will be on Thursday 11 May 2023 at 19.30
MARWOOD PARISH COUNCIL
MINUTES of the Annual General Meeting 11 May 2023
Marwood Methodist Church Hall Guineaford
Councillors signed their Declaration of Acceptance of Office
Present : Cllrs.C Latham, D Chugg, R Berry, A Bend, A Harvey-Bryant,
Apologies : Cllr, C Wallis. Cllr Andrea Davis, Cllr Julie Hunt
In Attendance : M J Measures (Clerk to the Council)
Election of Chairman and Vice-Chairman for the year 2023/24
Cllr Colin Latham was elected Chairman and Cllr David Chugg was elected Vice-Chairman; both unanimously elected and both signed their Declaration of Acceptance of Office.
Appointment of Council Representatives
The following were elected:
Parish Paths Partnership Scheme (P3). Cllr Chris Wallis
Marwood Matters Newsletter. Cllr Adrian Bend Highways Matters/Road Salt. Cllr David Chugg.
Snow Warden. Cllr Chris Wallis
Annual Report of the Chairman
Cllr Latham thanked Parish Councillors for their support over the last year and for serving again as Parish Councillors. He thanked Cllr Andrea Davis and Cllr Joe Tucker for their contribution to Parish matters. Cllr Latham thanked the Clerk for his service/guidance and support over the last difficult year.
Annual Report of the Clerk to the Council.
The Clerk gave a short oral report which included information of attendance at 65% for the six meetings held. He gave the end of year balance of accounts as £2108.23 which includes £346 ring-fenced funds from the Jubilee celebrations for the purchase and planting of a tree. He thanked Members for their support and understanding especially over the last few months when he was indisposed. A full copy of his report will be attached to the Minutes.
Code of Conduct
There is no change of the Code of Conduct which each Councillor received a copy of the Ten General Principles governing the conduct under the Relevant Authorities (General Principles) Order 2001 last year. The Code of Conduct was unanimously adopted by the Council.
The Clerk had been asked by Members to carry out an in-house survey regarding the number of times the Council should meet, the start time and the day of the week.
The results/analysis of the survey had been sent to all Councillors and a copy of their response is attached to the main Minutes.
The results were briefly discussed and the unanimous decision was made to amend the Standing Orders for the year 2023/2024.
The Parish Council shall meet on the following dates:
11 May 2023 AGM/Council Meeting
20 July 2023 Council Meeting
August 2023 recess, no meeting
21 September 2023 Council Meeting
16 November 2023 Council Meeting to discuss the precept
18 January 2024 Council Meeting, precept confirmation
21 March 2024 Council Meeting, end of year accounts.
The start time of meetings will be either 19.00 or 19.30 depending on the time of year. The Chairman has authority to call additional meetings if there are urgent matters to discuss. The Clerk will continue to keep Members informed during the interim months.
Note: not in Standing Orders. Copies of Agendas/Minutes and interim reports will be sent to Marwood Matters for inclusion in the Newsletters. All public notices will be displayed on the Council notice boards.
The meeting closed at 19.20
MARWOOD PARISH COUNCIL
Report of the Council Meeting 11 May 2023
Marwood Methodist Church Hall, Guineaford
Members Present: Cllrs. C Latham, D Chugg, A Bend, R Berry, K Down,
Apologies: Cllr C Wallis, Cllrs. Cllr A Davis, Cllr J Hunt
In Attendance: M J Measures (Clerk to the Council).
Discloseable Interests. None Chairman’s Discretion. None.
Minutes of the Parish Council Meeting 20 April 2023
The Minutes were agreed and signed as a true record.
Copy sent to Members
Reports from County and District Councillors
Relevant correspondence has been sent to Councillors
Invoices agreed for payment: C F Wallis £140 (May); North Devon Council £483.23 (May);
C Hummerston £50.00 (internal auditor); Community First Insurance £195.00 (annual fee).
The balance at 11 May 2023 is £5248.63.
a) Internal Auditor Report. The Clerk showed Members the Annual Internal Audit Report signed by the Internal Auditor with the comment “Having completed this work, I have found no errors. Overall, I have concluded that the finances appear well managed and that supporting financial records are appropriate to the type and size of council”.
b) Annual Governance Statement. The Clerk read the eight questions on the Statement,,
all were answered “Yes”. The Chairman and Clerk signed the Statement.
c) Annual Accounting Statement. The Clerk showed Councillors the Statement and read the figures entered which showed a closing balance of £2108 (r/u), (includes £446 ring-fenced for Jubilee tree planting). The Chairman and Clerk signed the Statement.
d) Notice of Public Rights. The Clerk will issue the Public Notice for inspection of accounts with a commencing date of Monday 5 June 2023 and ending Friday 14 July 2023.
e) Certificate of Exemption. The Chairman and Clerk signed the Certificate of Exemption confirming that no external audit will be required, (as agreed by Council on 20 April 2023).
Reports from Councillors
Parish Highways. A resident in Middle Marwood continues to pour cement into two drains that support the road water system. The Clerk has contacted the Devon County Councillor who will inform the Highways Officer to investigate and report back to the
Parish Footpaths/P3. Cllr Chugg reported that some rail-fencing along footpath 33 seems to be unsafe. Cllr Wallis will investigate.
Members agreed to advertise the two vacancies at the end of May with a closing date
for applications by 30 June for inclusion in the 21 July agenda.
Notices will be displayed on Parish Council notice boards and in Marwood Matters.
None Meeting closed at 20.05
Planning Matters to be considered particularly by neighbours and the Parish Council. Please go to https://planning.northdevon.gov.uk/Planning
put in the application number and click on the webpage for further details.
76917 – Proposed ancillary accommodation in garden at Corner Cottage Road from Greenhill to Whitehall Cottage, Middle Marwood.
76949 – Highfield Guineaford. Conversion of barn to dwelling
76686 - Chapel Farm Marwood. Variation of condition 2 (approved plans) attached to planning permission 71180 (construction of a covered silage clamp to create a self feed system) to amended shed design.
(You have to agree to the Copyright Notice under the Documents tab if you want to see documents - then you can download them)
Please ring: 0345 155 1004 or email email@example.com.
Live chat is available on the Highways website Monday to Thursday 9:00am - 5:00pm and 9:00am - 4:30pm on Friday.
To report a problem with road maintenance, traffic management and parking, streetlights and signs and public rights of way please use the Highways website.
Cllr Colin Latham (Chairman)
Higher Stowford Farm
Hore Down Gate EX34 8PH
Cllr Adrian Bend
Muddiford EX31 4HH
Cllr Richard Berry
Muddiford EX31 4HS
Cllr David Chugg (Vice-Chairman)
Kingsheanton EX31 4ED
Cllr Karen Down
Muddiford EX31 850063
Cllr Andrew Harvey-Bryant
North Warcombe Farm,
Lee EX34 8LR
Cllr Christopher Wallis
Milltown EX31 4HG
01271 850260 firstname.lastname@example.org
M J Measures (Clerk to the Council)
9 Kingfisher Drive
Barnstaple EX32 8QW
County Cllr Mrs Andrea Davis
Kentisbury EX31 4NH
Selaine Saxby, our local MP, has up to date details of changes the Government has made to help deal with the coronavirus on her Website
North Devon Council Links
https://www.northdevon.gov.uk/ Click on this link for information and/or sign up for emails giving you the latest news.
Due to the impact of Coronavirus over 5.5 million people are claiming Universal Credit. Many are new to claiming Universal Credit having been negatively impacted by Coronavirus. Please click on the Universal Credit guide on https://www.jobcentrenearme.com/universal-credit/ for help.
Devon and Cornwall Police have pulled together responses to some of the more commonly asked questions.